Asset Inventory Report
Lists received equipment, asset identifiers, serial numbers and intake condition.
SAMPLE DOCUMENTATION
Sample ITAD Reports and Documentation
The examples below explain report structure. They contain fictional demonstration data and do not certify processing of any actual equipment.
ILLUSTRATIVE FORMAT
Sample ITAD Report
Explore a fictional eight-asset project from collection through data processing, disposition and settlement.
TBR TRADE GROUPFICTIONAL EXAMPLE
From Intake to Final Settlement
Project SAMPLE-2026-001 · Example Business A. All project records, dates, serials, providers and amounts are fictional. This is not proof of actual processing.
- Inventory
- 8 records
- Media
- 1 sanitized / 2 destroyed
| ID | Equipment / serial | Data treatment | Outcome |
|---|---|---|---|
| A001 | Workstation DEMO-WS-001 | Storage removed | Resold |
| A002 | Workstation DEMO-WS-002 | Storage removed | Resold |
| A003 | GPU DEMO-GPU-003 | No user storage identified | Resold |
| A004 | Monitor DEMO-MON-004 | No user storage identified | Resold |
| M001 | SSD (from A001) DEMO-SSD-001 | Purge / block erase | Reuse |
| M002 | SSD (from A002) DEMO-SSD-002 | Failed attempt; destroyed | Recycled |
| M003 | Loose HDD DEMO-HDD-003 | Physical destruction | Recycled |
| A005 | Damaged monitor DEMO-MON-005 | No user storage identified | Recycled |
An Exception With a Recorded Resolution
M002 failed its initial sanitization attempt. The example records a hold, approval to destroy, destruction evidence and final reconciliation. The failed result remains in the history.
Example Financial Reconciliation
$1,415 gross recovery − $260 project charges = $1,155 net settlement. Illustrative figures only; not an offer or estimate.
Includes inventory, custody transfers, media results, illustrative certificates, disposition and settlement. Every page is labeled as fictional.
PROJECT RECORDS
Different Records Answer Different Questions.
Serialized Data Report
Connects each tracked media identifier to its processing method, result and date.
Certificate of Sanitization
Records the media, sanitization method, result, processing date and responsible parties.
Certificate of Physical Destruction
Applies when media is physically destroyed. It is distinct from a sanitization record.
Asset Disposition Report
Shows the recorded disposition path of tracked assets.
Settlement & Recycling Reports
Summarize recovered value, fees and downstream recycling records.
START YOUR ITAD PROJECT
Ready to Start Your ITAD Project?
Tell us what you’re retiring, where it is and approximately how much equipment is involved. We’ll discuss the disposition and recovery options.